"Payment of requisite fee will be accepted as per provisions under RTI Act, 2005 in favour of GAIL (India) Limited payable at New Delhi"

Agartala-799 005 (Tripura West)
Email id: pk.biswas[at]gail[dot]co[dot]in

Distt. – Morena – 476224 (MP)
Email id: cbjha[at]gail[dot]co[dot]in

Ahmedabad : 380 006 Gujarat
Email id: anantkhobragade[at]gail[dot]co[dot]in

Bhopal- 4620016
Email id: rkumar_abu[at]GAIL[dot]CO[dot]IN

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1

Pata

Ajay Tripathi, ED (PC-O&M), Pata
Email id: ajay[dot]tripathi[at]gail[dot]co[dot]in

2

Marketing functions across GAIL

PRAVEER KUMAR AGRAWALED (MKTG- GAS), DELHI CO
Email id: pka00268[at]gail[dot]co[dot]in

3

Project functions (other than Petrochemicals Complex at Pata & PDH-PP Projects at Usar)
JHBDPL (including BGPL) Project and MNJPL Project

ATUL KUMAR TRIPATHI, ED (PROJECTS), NOIDA
Email id: akt[at]gail[dot]co[dot]in

4

Corporate C&P function (including Project-C&P)

SUPRIYA HALDER, ED (C&P) DELHI CO
Email id: shalder[at]gail[dot]co[dot]in

5

Pipeline Network under NCR O&M including CJPL, SNPL, BNPL and KMKRPL & spurlines
thereof and construction activities of LMC of NCR Region; O&M
activities of North East region (Tripura, Lakwa
etc.)

S S Agrawal, ED(O&M-CO), NOIDA
Email id: ss[dot]agarwal[at]gail[dot]co[dot]in

6

CGDs

HITENDRA KUMAR GARG ED (CGD), NOIDA
Emai id: hkgarg[at]gail[dot]co[dot]in

7

O&M of Eastern Region Pipeline Network including JHBDPL, BAPL, DDPL etc.

RATHISH KUMAR DAS, ED (O&M-ER), RANCHI
Email id: RKD02215[at]gail[dot]co[dot]in

8

HVJ, DVPL, VDPL & GREP Pipeline Networks and spur-lines thereof; Compressor Stataions at
Hazira, Jhabula, Khera, Vijaipur, Dibiyapur, Kailaras Chhainsa; GPU & C2-C3 Plant
at Vijaipur; Gujrat Regional Pipeline Network Incl. Vadodara; Compressor
Stataion & GPU at Vaghodha; VAPPL project.

PRAVEER KUMAR, ED (O&M-CR), VIJAIPUR
Email id: praveerkumar[at]gail[dot]co[dot]in

9

KG Basin Pipeline Networks, VSPL, DBPL, KKBMPL (O&M and Construction) O&M of
Karnatka, Kerala Tamil Nadu, Andhra Pradesh, Telengana, Puducherry, Goa, Bengaluru ZO

SHALIGRAM MOWAR, ED (O&M-SR) & ZONAL ED, BENGALURU
Email id: SM02287[at]gail[dot]co[dot]in

10

O&M of Maharashtra Regional Pipeline Network including DUPL, DPPL, GPU-Gandhar, RCF-Thal, etc.

VIVEK VISHWAS WATHODKAR, ED (O&M) & ZONAL ED, MUMBAI
Email id: vivekw[at]gail[dot]co[dot]in

11

Pipeline Network under JLPL including Ramgarh terminal

S S Agrawal, ED(O&M-CO), NOIDA
Email id: ss[dot]agarwal[at]gail[dot]co[dot]in

12

Corporate PD function

PRASOON KUMAR, ED (PD), DELHI-CO
Email id: pk[at]gail[dot]co[dot]in

13

Corporate HSE function

DURGA PRASAD NANDA, CGM (HSE), NOIDA
Email id: dpnanda[at]gail[dot]co[dot]in

14

PC-CO function [including Usar (PDH-PP Plant)]

ALOKE KUMAR NASKAR, ED (PC-CO), NOIDA
Email id: aknaskar[at]gail[dot]co[dot]in

15

Corporate BIS function

LALIT BHATT, ED (BIS), NOIDA
Email id: lbhatt[at]gail[dot]co[dot]in

16

Corporate GAILTEL function

S S Agrawal, ED(O&M-CO) , NOIDA
Email id: ss[dot]agarwal[at]gail[dot]co[dot]in

17

Corporate Training function & HR Policy

SANJAY AGARWAL, ED (TRAINING), GTI-NOIDA
Email id: sanjayagarwal[at]gail[dot]co[dot]in

18

Corporate R&D and Start-Up function

SANJEEV KUMAR, ED (R&D & START-UP), NOIDA
Email id: sanjeevkumar[at]gail[dot]co[dot]in

19

Corporate O&M, NGMC, CIMG, Jubilee Tower,
Noida (except PC-CO, E&P, R&D, TQM, HSE, PD, SD, RENEWABLES)

S S Agrawal, ED(O&M-CO) , NOIDA
Email id: ss[dot]agarwal[at]gail[dot]co[dot]in

20

Corporate HRD function

DEVKUMAR K, CGM(HRD), DELHI-CO
Email id: devkumar[at]gail[dot]co[dot]in

21

BD & E&P Functions

SUMIT KISHORE, ED (BD & E&P), DELHI-CO
Email id: skishore[at]gail[dot]co[dot]in

22

CSPA Functions & Corporate Affairs

ASIM PRASAD, CGM (CA & CSPA), DELHI-CO
Email id: ap04683[at]gail[dot]co[dot]in

23

RM & TQM Functions

M K BISWAS, ED (RM &TQM), NOIDA
Email id: mkbiswas[at]gail[dot]co[dot]in

24

SD Function

PARIVESH CHUGH, ED (SD & RENEWABLES), NOIDA
Email id: pchugh[at]gail[dot]co[dot]in

25

Law functions

DEEPAK KUMAR BARIK, CGM (LAW), DELHI CO
Email id: deepak[dot]barik[at]gail[dot]co[dot]in

26

Other Corporate functions not explicitly mentioned above

HIRDESH KUMAR, ED (HR), DELHI-CO
Email id: h[dot]kumar[dot]gail[dot]co[dot]in

The powers & duties of the officers and workman of the Company are derived mainly from the provisions of the Companies Act, 1956 and Memorandum & Articles of Association of the Company. GAIL, primarily being a gas transmission Company, is a commercial organization. The officers & workmen of the Company are appointed for carrying out the business operations of the Company, which are in line with the objectives specified in the Memorandum of Association of the Company.

The powers and duties of the officers & workmen of the Company are limited only to carry out the business operations of the Company.

While discharging duties and responsibilities, officers & workmen of the Company are complying with the applicable provisions of the Constitution of India and other applicable Statues and rules & regulations framed thereunder.

The various categories of documents that are being held by the company or under its control are given below:

A) Documents pertaining to incorporation, License, etc.
1. Memorandum & Article of Association
2. Industrial Licenses
3. Factory Licenses

B) Documents pertaining Accounts:
1. Books of Accounts
2. Annual Reports
3. Statement of Quarterly Financial Results
4. Accounts Manual
5. Documents pertaining to payment of Income Tax, Tax Deducted at Sources etc.
6. Vouchers etc.

C) Documents pertaining to Company Affairs
1. Statutory Registers under the Companies Act, 1956
2. Statutory Registers under other applicable Acts and Rules & Regulations
3. Annual Returns under the Companies Act.
4. Returns & Forms under the Companies Act filed with the Registrar of Companies etc.

D) Documents pertaining to Board Meeting & General Meetings
1. Agenda Papers of Board Meetings
2. Minutes Book of meetings of the Board of Directors
3. Agenda papers of Board Sub-Committees
4. Minutes Book of meetings of Board sub-committees
5. Minutes Book of General Meetings of the shareholders etc.

E) Documents pertaining to Contracts, Works, Sales, Procurements & Inventory
1. Contract and Procurement procedure
2. Procedure Manual
3. Tender Documents & Internal Files etc.

F) Documents pertaining to plant Operations
1. Operational Manuals
2. Documents containing information pertaining to productions and dispatch of products.

G) Documents pertaining to payment of excise duty, sales tax, etc.

H) Document pertaining to projects
1. Detailed Techno-Economic Feasibility Reports of Projects Implemented and under implementation.
2. Documents relating to clearance and approval of Competent Authorities.

I) Agreements
1. Agreement with Gas Consumers
2. Agreement with Project Consultant, Consultants, etc.
3. Agreement with vendors, transporters, service providers etc.
4. Agreement/MoU for transportation of Natural Gas, etc.
5. Agreement /MoU for transportation of Petroleum products
6. MoU with the International and Indian Parties for Strategic Investments and global opportunities
7. Agreement for purchase of LNG gas from International Gas Suppliers.
8. Agreement for Purchase of Gas from ONGC and other Parties.

J) Documents pertaining to establishment matters
1. Documents containing the details of employees
2. Various internal policies, rules & regulations pertaining establishment matters;
3. Annual Confidential Reports of employees.
4. Delegation of Powers.

K) Documents pertaining to operation of Community Development and other welfare scheme.
1. Policy/guidelines on Corporate Social Responsibilities
2. Policy/guidelines for scholarship for SC/ST students.
3. Documents, containing information regarding Corporate Social Responsibilities.

L) Documents pertaining to general administration
1. Land and other property related documents.
2. Advertising policies etc.

M) Documents pertaining to Legal matters.
1. Petition, plaints, written statements and other documents submitted to Hon’ble Courts, tribunals etc.
2. Orders Hon’ble Courts, etc.

Role/ Scope of the Audit Committee as per the Companies Act, 2013, SEBI LODR Regulations, 2015, DPE Guidelines on Corporate Governance for CPSEs, 2010 etc.

1. oversight of the listed entity’s financial reporting process and the disclosure of its financial information to ensure that the financial statement is correct, sufficient and credible;
2. *recommendation for appointment, remuneration and terms of appointment of auditors of the listed entity;
3. approval of payment to statutory auditors for any other services rendered by the statutory auditors;
4. reviewing, with the management, the annual financial statements and auditor's report thereon before submission to the board for approval, with particular reference to:

   a) matters required to be included in the director’s responsibility statement to be included in the board’s report in terms of clause (c) of subsection (3) of Section 134 of the Companies Act, 2013;
   b) changes, if any, in accounting policies and practices and reasons for the same;
   c) major accounting entries involving estimates based on the exercise of judgment by management;
   d) significant adjustments made in the financial statements arising out of audit findings;
   e) compliance with listing and other legal requirements relating to financial statements;
   f) disclosure of any related party transactions;
   g) modified opinion(s) in the draft audit report;
   

5. reviewing, with the management, the quarterly financial statements before submission to the board for approval;
6. reviewing, with the management, the statement of uses / application of funds raised through an issue (public issue, rights issue, preferential issue, etc.), the statement of funds utilized for purposes other than those stated in the offer document / prospectus / notice and the report submitted by the monitoring agency monitoring the utilisation of proceeds of a public issue or rights issue or preferential issue or qualified institutions placement], and making appropriate recommendations to the board to take up steps in this matter;
7. reviewing and monitoring the auditor’s independence and performance, and effectiveness of audit process;
8. approval or any subsequent modification of transactions of the listed entity with related parties;
9. scrutiny of inter-corporate loans and investments;
10. valuation of undertakings or assets of the listed entity, wherever it is necessary;
11. evaluation of internal financial controls and risk management systems;
12. *reviewing, with the management, performance of statutory and internal auditors, adequacy of the internal control systems;
13. reviewing the adequacy of internal audit function, if any, including the structure of the internal audit department, staffing and seniority of the official heading the department, reporting structure coverage and frequency of internal audit;
14. discussion with internal auditors of any significant findings and follow up there on;
15. reviewing the findings of any internal investigations by the internal auditors into matters where there is suspected fraud or irregularity or a failure of internal control systems of a material nature and reporting the matter to the board;
16. *discussion with statutory auditors before the audit commences, about the nature and scope of audit as well as post-audit discussion to ascertain any area of concern;
17. to look into the reasons for substantial defaults in the payment to the depositors, debenture holders, shareholders (in case of non-payment of declared dividends) and creditors (if any);
18. to review the functioning of the whistle blower mechanism;
19. **approval of appointment of chief financial officer after assessing the qualifications, experience and background, etc. of the candidate;
20. carrying out any other function as is mentioned in the terms of reference of the audit committee;
21. reviewing the utilization of loans and/ or advances from/investment by the holding company in the subsidiary exceeding rupees 100 crore or 10% of the asset size of the subsidiary, whichever is lower including existing loans / advances / investments existing as on the date of coming into force of this provision;
22. consider and comment on rationale, cost-benefits and impact of schemes involving merger, demerger, amalgamation etc., on the listed entity and its shareholders.
23. review management discussion and analysis of financial condition and results of operations;
24. review management letters / letters of internal control weaknesses issued by the statutory auditors;
25. review internal audit reports relating to internal control weaknesses;
26. review the appointment, removal and terms of remuneration of the chief internal auditor shall be subject to review by the audit committee;
27. review statement of deviations (if any):

a. quarterly statement of deviation(s) including report of monitoring agency, if applicable, submitted to stock exchange(s) in terms of Regulation 32(1) of SEBI LODR Regulations, 2015;
b. annual statement of funds utilized for purposes other than those stated in the offer document/prospectus/notice in terms of Regulation 32(7) of SEBI LODR Regulations, 2015;

28. review the follow up action on the audit observations of the C&AG audit;
29. review the follow up action taken on the recommendations of Committee on Public Undertakings (COPU) of the Parliament;
30. provide an open avenue of communication between the independent auditor, internal auditor and the Board of Directors;
31. review with the independent auditor the co-ordination of audit efforts to assure completeness of coverage, reduction of redundant efforts, and the effective use of all audit resources;
32. consider and review the following with the independent auditor and the management:

- The adequacy of internal controls including computerized information system controls and security, and
- Related findings and recommendations of the independent auditor and internal auditor, together with the management responses.

33. consider and review the following with the management, internal auditor and the independent auditor:

- Significant findings during the year, including the status of previous audit recommendations
- Any difficulties encountered during audit work including any restrictions on the scope of activities or access to required information,

34. appointment of registered valuer for in respect of valuation is required to be made in respect of any property, stocks, shares, debentures, securities or goodwill or any other assets (herein referred to as the assets) or net worth of a company or its liabilities under the provision of the Companies Act, 2013;
35. review the financial statements, in particular, the investments made by the unlisted subsidiary.
36. a related party transaction to which the subsidiary of a listed entity is a party but the listed entity is not a party, shall require prior approval of the audit committee of the listed entity if the value of such transaction whether entered into individually or taken together with previous transactions during a financial year, exceeds ten per cent of the annual standalone turnover, as per the last audited financial statements of the subsidiary.

* as per provision of section 139(5) of the Companies Act, 2013 – in case of Government Company like GAIL, the Comptroller and Auditor-General of India is empowered to appoint auditor of companies.

** As per Article 86(d) of Articles of Association of the Company - The Director (Finance) shall be the Chief Finance Officer of the Company

SEBI Circular - SEBI/HO/MIRSD/ CRADT/ CIR/P/ 2019/121 dated November 04, 2019

• Credit Rating Agencies shall meet the Audit Committee of the rated entity, at least once in a year, to discuss issues including related party transactions, internal financial control and other material disclosures made by the management, which have a bearing on rating of the listed NCDs.

SEBI (Prohibition of Insider Trading) Regulations, 2015

• Review compliance with the provisions of SEBI PIT Regulations, 2015 at least once in a financial year and shall verify that the systems for internal control are adequate and are operating effectively.